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We recommend that treasurers have some basic financial skills or experience. Here are some steps to take to establish the financial foundation of a club.

  1. Apply for a federal tax identification number.
  2. Set up a checking account with the official club name.
  3. Reconcile the bank statement each month.
  4. Consider requiring two signatures on all checks.
  5. Deliver quarterly financial report to the other club officers.
  6. An annual review of the financial records should be conducted. An individual who is not involved in the financial matters of the club can serve in this capacity.

Sample Financial Report















$ 2,000.00


$ 2,000.00


Catering (50 people x $30/dinner)

$ (1,500.00)


$ 500.00






$ (50.00)


$ 450.00


Auction Items



$ (200.00)


$ 250.00


Fall Dinner (50 people x $30)


$ 1,500.00


$ 1,750.00


Dues Sharing Reimbursement

$ 250.00


$ 2,000.00


Greens Fees (40 people x $50)

$ (2,000.00)


$ –


Catering (40 people x $20/lunch)

$ (750.00)


$ (750.00)


Spring Golf Outing


$ 2,500.00


$ 1,750.00






$ 1,750.00


$ 1,750.00


Prepare a budget for next year, which allows for planning.

Scholarship money should be deposited in a separate bank account (i.e. savings account).

Have someone other than the treasurer complete a careful examination of the financial records each year.

Purdue for Life Foundation

Patsy J. Mellott

BS College of Health and Human Sciences, 1969
Fishers, IN

Patsy earned a bachelor’s degree in food and nutrition in business from Purdue in 1969, in addition to an MBA in food marketing from Michigan State University in 1970. She retired from Kraft Foods in 2006 after 36 years in corporate food marketing and marketing communications management.

A community volunteer, Patsy serves on the Women’s Fund of Central Indiana Advisory Board and the Purdue College of Health and Human Sciences Dean’s Leadership Council, in addition to the President’s Council Advisory Board. She is a former member of the Health and Human Sciences Alumni Board. Patsy held several offices from 2006 through 2013, including president and treasurer. She serves her community’s Discover Indianapolis Club in Fishers, holding several leadership roles for over 10 years.

Patsy has received several honors, including the Purdue University Nutrition Science Department Hall of Fame recipient in 2009 and the Purdue University College of Health and Human Sciences Distinguished Alumni Award in 2016. She also received the college’s Gold and Black Award in 2016, an honor reserved for donors who have moved the college forward by committing exceptional financial resources.

In addition to endowing two scholarships, the Patsy J. Mellott Scholarship and Patsy J. Mellott HHS Scholarship, she established the Patsy J. Mellott Teaching Innovation Award in the College of Health and Human Sciences in 2013. In 2015, she endowed the Patsy J. Mellott Women’s Tennis Coach Performance Award. She is a lead donor in the Christine M. Ladisch Faculty Leadership Award and the Purdue Women’s Network Virginia C. Meredith Scholarship for the College of Health and Human Sciences.